Café inventory
tracking software
Sadakio inventory tracking is stock control for cafés, part of the Professional plan. Every item sold at the till is deducted from stock according to its recipe. You know before the cups run out, and waste and returns stay on record.
What is in stock,
how much is left, what it cost
You choose what you count. Cups, lids, milk, beans or bottles.
Items and recipes
Add your ingredients by unit, litre, kilo or pack. Each item's recipe says what one sale takes out of stock. You start with one tap from the ready-made pack for your sector.
Stock in from invoices
Scan a photo or PDF of the invoice. An e-invoice (e-Fatura) XML file is read exactly. Nothing goes into stock until you approve it.
Stock counts and variance
A count list sorted by shelf, barcode scanning with the camera, and carry on from where you left off. The difference between expected and counted is reported with its value.
Waste with reasons
Spilled, Made wrong, Past expiry, Spoiled, Broken, On the house. Every piece of waste is recorded with its reason and who was responsible, and its value shows in the report.
Cost and food cost
Unit costs come from invoices. Recipe cost, food cost percentage, the highest-cost item and the most profitable item are in one report.
Low-stock alerts
How many days stock will last is calculated from the last 14 days of use. Items running low are listed by supplier, and you send the order from your own WhatsApp account.
How does inventory tracking work?
Set up the list
Turn on inventory tracking in the panel, add your sector pack and set the recipes for your items.
Enter your stock
Scan the incoming invoice or enter it by hand. Stock starts from zero and counts itself from the till.
Sales deduct, you watch
Sales from the Sadakio Till App or Tablet Kasa are deducted from stock. Counts are only for corrections.
Automatic deduction from sales needs the Sadakio Till App (v1.3 sale lines) or Tablet Kasa. Stock in, counts, waste and the order list work from day one.
Questions about inventory tracking
How are sales deducted from stock?
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You set a recipe for each item, for example 1 cup, 1 lid and milk. Every sale paid and closed through the Sadakio Till App or Tablet Kasa is deducted from stock according to its recipe. Voids and returns go back into stock.
Can I enter stock from an invoice?
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Yes. You scan a photo or PDF of the invoice, the lines are read, and they go into stock when you approve them. e-Fatura and e-Arşiv XML files (Turkish e-invoices) are read exactly without using credits. You can also enter stock by hand or by the case.
Why do I need to do stock counts?
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Stock starts from zero and counts itself from sales. Counts are only for corrections. You enter what is actually on the shelf, and the difference from the expected amount and its value show in the report.
How do I record waste?
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You enter waste as an ingredient or as a portion of a menu item. You pick one of the reasons such as Spilled, Made wrong, Past expiry, Spoiled, Broken and On the house. The value of the waste goes into the cost report.
How do I know when to place an order?
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You set an alert threshold for each ingredient. Based on the last 14 days of use, Sadakio shows how many days stock will last and how many cases you need to buy. Items running low are listed by supplier, and you send the list from your own WhatsApp account or print it.
I use Adisyo. Is stock deducted automatically?
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Today automatic deduction works with sales from the Sadakio Till App and Tablet Kasa. With other tills, stock in, counts, waste and the order list can be used from day one.
Related pages
Start counting your stock
today
14 days free, +30 days after your first 20 stamps, no card needed.